The ‘meeting room hire’ process is one of the easiest things on earth provided you have the finances. Renowned hotels in the topmost cities of the world such as London, New York, Los Angeles, Washington DC, New Delhi, Mumbai, Tokyo, Shanghai, Paris, Munich, Singapore, etc almost always possess large conference halls which can be used as appropriate meeting venues and which they let for ‘meeting room hire’, as soon as you pay the price. The conference halls are equipped with state-of-the-art audiovisual gadgets and facilities such as laptops, PCs, TVs, LCD projectors, screens, whiteboards, microphones, web conferencing facilities, and superb acoustics systems, and seating arrangements so that you can execute your conference with panache. Five star hotels, which are ideal meeting venues, almost always assist you in conducting meetings by offering the services of secretaries, PAs and typists who make your work easier.

The ‘meeting room hire’ factor is important as the decor of the conference hall or meeting venue invariably has an effect on the participants of a meeting. A carpeted conference hall or meeting venue that’s glamorously decorated with vases full of flowers and period or modern furnishing always creates a lasting impact on the attendees of a meeting. Another advantage of ‘meeting room hire’ and of conducting meetings in fabulous hotels or meeting venues is that you can be assured of mouthwatering cuisines to be served during lunch breaks and dinners. Posh hotels are also equipped with umpteen recreational facilities so that meeting attendees can really relax and have a gala time between meetings. All these diversions are important for meeting attendees so that they don’t feel bored. A break from the monotony of lectures and work is very important for refreshing the mind and rejuvenating the spirit. Many VPs and meeting managers, therefore, always conduct meetings in exquisite settings or meeting venues as they feel that the ‘meeting break’ will have a direct and positive impact on work. They say that they host meetings not only for training purposes but also to stimulate the minds of the attendees so that when everyone goes back to work, productivity shoots. Where meetings are between business people and clients, the people conducting the meeting have to spend a lot to impress and woo their clients. Therefore, they prefer to host their meetings in exotic and luxurious meeting venues where conference room rentals are high.

But ‘meeting room hire’ or ‘function rooms hire’ isn’t the only thing that determines the success of meetings. While it is perfectly fine to host meetings amidst luxurious surroundings, your meeting should have solid substance so as to make a lasting impression on the attendees. Remember glamor is fine provided it is not hollow. Does a beautiful shell always signify a gorgeous kernel? The kernel or the real matter or substance of a meeting is always the most important part of a meeting.